Excel Project Management Template

Project management is one of the important roles in any organization. However, you cannot simply track all the activities in the project just by hand. You need some software to help you in managing the project better.

MS Excel is software that can help you track the project’s status with easy templates in place. In this article, we exclusively show you to use Excel to prepare project management templates in Excel.

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How to Use Excel to Prepare Project Management Templates in Excel?

Below are examples of preparing project management templates in Excel.

Example #1 – Excel Project Management Template by Using Gantt Chart

Gantt chart is one of those charts in Excel which is very helpful in reviewing the project’s tasks and current status against set standards.

When the project is up and running after a week, a project manager wants to know its status, whether it is in line or not. So, from the start to the end of the project, you can track the project stages at each stage.

Assume you are an event management company and have taken on a very important, lucrative project. But the only thing is you need to execute the tasks based on the plan the organizers gave. For example, consider below the plan provided by the organizers.

Example #2 – Sales Cycle Tracker Example

Now, we will see how to create a sales cycle tracker with Excel. Consider the below data for this example. The data includes “Sales Starting Date,” ” Sales Ending Date,” “Target,” “No.of Days Available at the start,” “Current Sale,” “Variance,” and many other things.

  • Select only start time and insert a column bar chart. Next, go to the “INSERT” tab and insert the “Stacked” bar chart. Now, the chart may look like this. Right-click on the chart and choose “Select Data.” Now, in the below window, choose “Add.” In the below window, in the “Series name,” choose “Minutes.” Then, for “Series values,” select data from C2: C14. Finally, click on “OK.” In the below window, select the “Edit” option on the left-hand side of “Horizontal (Category) Axis Labels.” Now, select horizontal values as our tasks. Finally, click on “OK.” The chart may look like this now. We need to make some formatting to make it look better. So, we must select the horizon series values, which is the time value. Then, right-click and choose “Format Axis.” In the axis, formatting applies below values. Now, the time format will look like this in the chart. Select blue colored bars, right-click, and choose “Format Data Series.” Go to the “Fill” option and select “No Fill.” Now, on coffee-colored bars, click “Format Data Series,” go to the “Fill” option and choose the different colors per wish. And the chart is ready to take over the task. So, you can manage the project better now.

And the chart is ready to take over the task. So, you can manage the project better now.

Step 1: First, mention “Target” and “Current Sales.” Arrive at the variance value, “Target” vs. “Current Sale.”

Step 2: Now, arrive at “Project Completion %.”

Step 3: Then, mention the “Sales Starting Date” and “Sales Ending Date.”

Step 4: After this, arrives at net work days between a start and end date.

Step 5: Now, we will get the “Target Per Day at the Start” by dividing the “Target” with the “No. of Days Available at the start.”

Step 6: Now, arrive at the current date by applying the TODAY formula in ExcelTODAY Formula In ExcelToday function is a date and time function that is used to find out the current system date and time in excel. This function does not take any arguments and auto-updates anytime the worksheet is reopened. This function just reflects the current system date, not the time.read more.

Step 7: Next, calculate the number of days completed from the start date to the current date.

Step 8: Arrive as per the daily target; what should be the current revenue.

Step 9: Calculate the “Current Average Per Day Now.” 

Step 10: Calculate if the average trend sales continue for the rest of the project, what would be the end revenue.

Step 11: We arrived at “Achieved % at the same trend” and  “If the same trend continues.”

Now, we have completed our calculation part. Using this, let us create some visual excel chartsCreate Some Visual Excel ChartsIn Excel, a graph or chart lets us visualize information we’ve gathered from our data. It allows us to visualize data in easy-to-understand pictorial ways. The following components are required to create charts or graphs in Excel: 1 - Numerical Data, 2 - Data Headings, and 3 - Data in Proper Order.read more which can help us track the project by just looking at the chart.

Step 1: Let us create a simple column chart first. Select cell B6 and create a column chartColumn ChartColumn chart is used to represent data in vertical columns. The height of the column represents the value for the specific data series in a chart, the column chart represents the comparison in the form of column from left to right.read more.

Step 2: Right-click on the chart and choose “Select Data.”

Step 3: Now, click on “Add.”

Step 4: Now, in the below window, do not select anything. Press the “OK” button.

Step 5: We have a chart like this now.

Step 6: Select the bar and click “Format Data Series.” As a result, you may see the “Format Data Series” dialog box on the right-hand side.

Step 7: Make the “Series Overlap” 100%.

Step 8: Both the columns are overlapped. The chart may look like this.

Step 9: Now, change the color of the red bar to “No Fill.”

Step 10: It looks like this.

Step 11: Draw a round shape below the chart and adjust it.

Step 12: Add chart title.

We have one chart ready. Similarly, create the second chart for “Achieved % at the same trend.”

We have two charts that look like this now.

You need to update your daily sales numbers in cell B3. After that, everything will change automatically for you.

If you observe the template now, as of 14th Feb 2019, a total of 33 days are completed, and the current should have been $1.51, but the actual revenue now is $1.1, 22% of the overall revenue.

Target per day, in the beginning, was $4587 (B11 cell). But today, the achievement is $2894.74 per day (B16 cell).

If the same trend of $2894.74 per day continues for the rest of the period of the project, it will yield you $2.53, which is 50.67% of the targeted revenue at the start.

Using this project management template, you can track the difference between your daily sales target and actual revenue.

Things to Remember About Project Management Template in Excel

  • Charts may automatically charge if we change the manual entry columns.We can create a Gantt chart for activities where tasks are followed one after the other.In the case of different project management templates, you need to identify the tasks and line of activities involved in the project.

You can download this Project Management Excel template here – Project Management Excel Template.

This article is a guide to Project Management Templates in Excel. Here, we discuss creating a project management Excel template, practical examples, and a downloadable template. You may learn more about Excel from the following articles: –

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